The best way to correct the form is to: An employer should not conceal any changes made on the Form I-9for example, by erasing text or using correction fluid, nor should the employer backdate the Form I-9. Employers must accept original I-9 documents that reasonably appear to be genuine and relate to the individual presenting the document. HR staff may list 'Driver's license' for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. This tends to come up only with New York driver's licenses, so I am going answer assuming you are in New York. Connect with new hires and make a lasting first impression. Build a great place to work where employees show up, make a difference and win together. The form auto-populated the List A column fields with N/A. The permit is valid for up to one year from the date of issue and must be accompanied by a valid United States driver license at all times. Part B: Fill in the new hire date. Form I-9 Acceptable Documents | USCIS Home I-9 Central Form I-9 Acceptable Documents Form I-9 Acceptable Documents Employees must provide documentation to their employers to show their identity and authorization to work. An employer may not correct errors or omissions in Section 1. HR solutions purpose-built to help leaders create great places to work. Is a confirmation receipt an acceptable receipt for a lost Employment Authorization Document (EAD) (Form I-766)? Keeping supporting documentation will also help facilitate any internal I-9 audits you conduct. U.S. Passport or U.S. Passport Card . The U.S. Customs and Immigration Service (USCIS) lists documents that are acceptable as verification for identity and work authorization. Leave Section 3 blank. Access collaboration tools and resources that help champion equality and promote DE&I best practices in the workplace. Review the issue date printed in the center of each visa and enter the visa number of the most recently issued visa. An employer may only correct errors made in Section 2 or Section 3 of the Form I-9. If youve identified over-documentation, cross out unnecessary information and add initials and the date in a different color ink. COVID-19: FMS Updates Related to COVID-19. On-campus employment is authorized until the completion of the student's course of study. To do otherwise could be an unfair immigration-related employment practice. If you use a computer, List A column will auto-filled with N/A in each field. (Ex: U.S. . A .gov website belongs to an official government organization in the United States. If you have questions about completing the documents, or if you just want to check to be sure theyve been completed correctly, please contact NAU Human Resources by emailing HR.Contact@nau.edu or calling (928) 523-2223. Employers must use only the newest version of Form I-9. Employers are no longer allowed to accept expired List B documents for I-9 identity verification. A refugee's Department of State-issued Transportation Boarding Letter is an acceptable List B #2 identity document if it contains a photograph or identifying information (name, date of birth, gender, height, eye color and address) and appears to be genuine and to relate to the person presenting it. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields (see in List C example below). Contact us today so we can learn more about your business. Is everyone aware that there is zero tolerance for the employment of individuals who cannot comply with work authorization rules. How often do you conduct internal audits? This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. A refugee's electronic Form I-94 contains the admission code of "RE" and a paper Form I-94 has a refugee admission stamp. Specific I-9 documents can be issued to certain person categories. If not a U.S. citizen, applicant must legally be in permanent status in the United States and domiciled in Alabama. Companies can also be punished for subsequent offenses even if their prior punishment wasnt in the recent past. Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? Driver's license issued by a Canadian government authority 3. issuing authority and expiration date in the Additional Information Field of Section 2 of the Form I-9, and then initial . The Department of Homeland Security allowed expired List B documents as a temporary policy during the COVID-19 pandemic. Reverification is triggered by the document with the earlier end date. $66.25 to purchase class "A" license. Employee Info from Section 1 Enter the employees Last Name (Family Name), First Name (Given Name), Middle Initial (enter N/A if no middle initial) and Citizenship/Immigration Status (1, 2, 3, or 4) exactly as what the employee has entered in Section 1. Since its creation in 1986, new I-9 forms tend to be issued every several years. Paycors compliance solutions help ensure accurate filing and mitigate risk. How often you should complete an audit depends mostly on your company size. A. In addition, copies of these documents must be made and retained. The employer should complete a fresh I-9 with the new documents and attach it to the old Form I-9 , with a signed and dated explanation. If you dont have time to watch the full webinar, weve put together these I-9 FAQs leaders need to know now to ensure employees fill out the I-9 form correctly. Theres never been a better time to join. Hire and retain staff with earned wage access. Official websites use .gov The instructions state when an employee may use N/A or must use N/A. Congress agreed with the 9/11 Commission's recommendation and adopted it through the controversial REAL ID Act of 2005 [Pub. E-Verify case number, which may also be entered in the margin or attached as a separate sheet per E-Verify. Hire skilled nurses and manage PBJ reporting. LIST B & C: o For a driver's license, the issuing authority is the state where the driver's license was To protect your privacy, please do not include any personal information in your feedback. Identification Card . Employers should not backdate the form, but should clearly state the actual date employment began in the certification portion of Section 2. If the employee provides a Social Security card, it must be unrestricted. info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. It indicates, "Click to perform a search". Form I-9, Employment Eligibility Verification, is the key element of E-Verify's web-based employment eligibility verification. Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9? Our popular webinars cover the latest HR and compliance trends. Most companies will have a paragraph in their handbook about immigration compliance, but this just isnt enough. Document Title Enter the title of the List A document or receipt in this field. The "Additional Information" space is for Form I-9 notes, such as: What documents can a refugee present to complete Form I-9, Employment Eligibility Verification? When keeping documents, store them with I-9 itself, separate from personnel files. Organize your team, manage schedules, and communicate info in real-time. No entry should be made in List A column. Expired Identification Document:You are not permitted to accept (and we cannot use for verification) an expired identification document. Foreign Passports Incorrectly Described:You may accept a foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa. Are you keeping up with I-9 compliance requirements? Secure .gov websites use HTTPS If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. You may accept an unsigned Social Security card as long as the card reasonablyappears to be genuine and to relate to the person presenting it. If the List B and List C document are acceptable, then do not ask for a List A document. The students expired OPT EAD, together with an endorsed Form I-20, are considered an acceptable List A documents for a student who is participating in OPT and whose F-1 status and employment authorization have been automatically extended as a result of a timely filed H-1B change of status petition (cap-gap). Skills test if upgrading a license or first-time applicant (test by appointment only; $20 skills test fee). Review our. If you enter document information in the List B column, you must also enter document information in the List C column as well. Employers may choose to scan and upload the original, signed forms to retain them electronically. Drive engagement and increase retention with talent development and continuous learning. Instruct the new hire to present the SS card when he/she receives it. Is a Form I-94 stamped with "parole" an acceptable List C #7 document? Employers should attach a signed and dated explanation of the corrective action taken. The good news is, HR teams arent expected to be detectives. For example, if an employee begins work on Monday, the employer should count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. Any employees who provided expired List B items were required to provide unexpired documentation by July 31, 2022. If the employee provides a visa number, you are encouraged to enter it as doing so may prevent a tentative nonconfirmation (TNC). Stanford University, Stanford, California 94305. https://fingate.stanford.edu/paying-people/resource/examples-completed-form-i-9, iProcurement - SmartMart Catalog Suppliers, List B: Driver's License + List C: Social Security Card, List B: Driver's License + List C: Birth Certificate, Passport from FSM or RMI, with Form I-94 (List A), List A: Foreign Passport + Form I-94 and an I-20, List A: Foreign Passport + Form I-94 and a DS-2019, List A: Foreign Passport + Form I-94 with TN/E/O/H-1B Status, List A: Employment Authorization Card (EAD Card). Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. Address the varying challenges of women and together be a champion for business growth. Errors or information missing from the I-9 form can delay the successful completion of a verification. Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. [PDF] Acceptable Documents and Issuing Authorities For Form I-9 Author: www.consumerdirectwa.com Post date: 14 yesterday Rating: 4 (394 reviews) Highest rating: 5 Low rated: 1 Summary: List B Documents Issuing Authority Driver's License Learner's Permit : State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, )etc. 2023 Paycor, Inc | Refer Paycor | Privacy Policy | 1-800-501-9462 | In the example below, the employee has presented a U.S. Passport and the form auto-populated the List B and List C columns with N/A along with the extra fields under List A column. "List B documents are identity documents for I-9 purposesfor example, a common List B document is a driver's license," said Jorge Lopez, an attorney in the Miami office and chair of the Global . Document Number Enter the List A document or receipt document number. Policies|Privacy Policy|Data Security. If re-verification is required and an employer doesnt do so, then they are knowingly employing an undocumented worker. You also may wish to attach a brief memo to Form I-9 stating the reason for the name discrepancy, along with any supporting documentation the employee provides. You have only accepted unexpired identification documents from the list of, You will refer a foreign national employee directly to NAU, You will refer an employee who is a minor (under age 18) or an employee with disabilities and his/her parent, legal guardian or representative has completed Section 1 for them, please contact NAU. o Enter the new preparer and/or translator information (and indicate for corrections). A state-issued temporary driver's license is an acceptable Form I-9 List B document if it contains a photograph or identifying information such as name, date of birth, gender, height, eye color, and address. My new employee presented two documents to complete Form I-9, each containing a different last name. Document Number - Enter the List B document or receipt document number. Some List A documents (or acceptable document receipt) are combination of documents that must be presented together to be considered a List A document, such as a foreign passport together with Form I-94 containing an endorsement of the aliens nonimmigrant status. At USCIS, the Employment Authorization Document is known as Form I-766. For example, in the United States, birth certificates are issued by the office of vital records from the state in which the individual was born. Some states may place restrictive notations on their licenses. Stay ahead of recruiting and hiring regulations. See whats new today. If you have previously terminated employees when shown evidence of a lie, you may be forced to do this same in this case. Get real-time analytics to HR & Payroll data. Its important to note that, while the form says it expires October 31, 2022, it is still in use until further notice. An official website of the U.S. Department of Homeland Security, An official website of the United States government. Plan, manage, and execute pay increases and rewards. Acceptable documents must establish both (1) identity of the individual and (2) employment authorization. In addition, special endorsements may be required if you or your company drivers will be driving any of the following vehicles: a truck with double or triple trailers a truck with a tank If the preparer and/or translator did not previously complete the preparer and/or translator certification block, he or she should: If the certification block was previously completed by a different preparer and/or translator: o Draw a line through the previous preparer and/or translator information; and Document Number Enter the List B document or receipt document number. See how our solutions help you reduce risk, save time, and simplify compliance management. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . Verify I-9 LLC. All communication from Paycor should be confirmed by your companys legal, tax, benefit, accounting or investment advisor before making any decisions. E-Verify is a registered trademark of U.S. Department of Homeland Security. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? The examples below illustrate properly completed, printed I-9s for commonly presented document types. As I-9 documents are kept on-site, rather than sent to the government, federal agents can only conduct an inspection in-person or by requiring that you send them evidence through certified mail. One document matches the name entered in Section 1. Any inconsistency could imply discrimination. I9 form samples: Driver's license and social security card HR staff may list "Driver's license" for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. Once these Forms I-9 are securely stored in electronic format, the original paper Forms I-9 may be destroyed. The best way to correct the error is to have the employee: Draw a line through the incorrect information; Enter the correct or omitted information; and. The employee must present acceptable evidence of employment authorization (from List A or List C) to show they are still authorized to work. The size of penalties depends on several factors including company size and number of violations. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. (Paycor Onboardingenables employees to fill their details in online before their first day, to avoid any issues.). Part A: Fill in the employee's name if it includes a name change that is different from Section 1 of the form (i.e., marriage and divorce with a name change). Issuing Authority Issuing Authority Issuing Document Number Document Number Document Number Expiration Date (if any) (mm/dd/yyyy) . If we experience continued problems reading your faxes, well let you know. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires. An I-9 is a form from the U.S. Citizen and Immigration Services agency that confirms the employee's identity and right to work in the United States. If you are using the computer, select the issuing authority form the drop-down menu. Citizenship and Immigration Services website, arent required to review employees identity and authorization documentation in person, Turn Manufacturing Frontline Workers Into Leaders, Questions to Ask Before Purchasing a New Payroll System, Employers must not knowingly hire undocumented workers or continue to employ them after learning of their undocumented status, Employers must verify employment eligibility through Form I-9. DHS provides refugees electronic or paper Forms I-94, Arrival-Departure Record, as evidence of their status and employment authorization. A card that includes any of the following restrictions is not an acceptable List C document: Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List C document or receipt. trucks, buses, and tractor-trailers) or a vehicle of any size with at least 16 passengers (including the driver) or hazardous materials must have a commercial driver's license, commonly abbreviated as CDL.The minimum age for a commercial driver's license is generally 18 years old, but federal law requires commercial drivers to be at least 21 years of . Expired I-9 Form:It is a violation of federal law to verify an employee on an expired form. If the preparer and/or translator who helped with a correction or noted omitted information completed the preparer and/or translator certification block when the employee initially completed the Form I-9, he or she should not complete the certification block again. A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. Paycors HR software modernizes every aspect of people management, which saves leaders time and gives them the powerful analytics they need to build winning teams. Verify I-9 LLC (Verifyi9) is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. tony dokoupil ex wife the bachelorette. For a drivers license or state identification card (List B), you must include the state of issue and the expiration date.
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